• Planning begins six to eight months prior to wedding date

• Preliminary meeting to kick off the planning process to secure vendors, discuss design direction, create a budget outline and a general schedule of events

• 4-6 planning meetings with additional meetings as needed

• Unlimited phone and email communication

• Research and selection of outstanding vendors

• Full access on online planning tools with comprehensive wedding checklist, budget + payment tracking, guest management and customized style guides

• Arrange and confirm all vendor meetings; attend where needed

• Customized vendor referrals provided in all categories

• Contract review and negotiation

• Rehearsal dinner, bridal luncheon and post wedding luncheon location recommendations

• Ceremony and program outline assistance

• Ceremony and reception music guidance

• Catering and menu selection assistance and attendance at tasting

• Monthly progress updates with task list, budget status, timeline, and vendor info

• Wedding stationery assistance and proofing

• Coordination of hotel accommodations and transportation for wedding party

• Etiquette advisement

• Contingency plan assistance (in the event of inclement weather – rain, cold, etc.)

• Marriage license information direction

• Initial design meeting to create an overall design direction, color palette and look/feel for the wedding day

• Guidance and selection of wedding and tabletop design including linens/napkins, lighting, rentals, florals, etc.

• Floral and décor meeting with mockup of floral design with final contracted florist (paid by client)

• Floorplan diagram creation and 3D renderings with table/seating arrangements color coordination

• Reception venue walk through to discuss and visualize the installation of the design elements

• Develop and manage a detailed budget for all aspects of the wedding

• Track all vendor deposits, balances, and payments due

• Act as a liaison between the vendors and client to ensure a seamless event

• Coordinate and confirm day-of logistics with all wedding vendors

• Create a vendor contact list and comprehensive load-in/load-out event timeline

• Communicate and distribute final timeline and vendor contact list to all vendors week of wedding

• Month-of final meetings:

  Month-Of Meeting 1 - Four weeks prior to wedding date

• Review ceremony and reception details

• Review vendor contracts and rental orders

• Review and proof BEO provided by catering manager

• Discuss design & décor details and review arrangements and logistics

• Create preliminary wedding day timeline

  Month-Of Meeting 2 - Seven to 10 days prior to wedding date

• Finalize ceremony and reception details

• Ceremony and reception venue walk through

• Review floor plans, table count, guest list and seating assignment

• Review detailed day-of plans

• Finalize day-of timeline

• Tie up any loose ends

• Research and setup rehearsal dinner reservations

• Oversee wedding ceremony rehearsal

• Collect and transport wedding items to the ceremony/reception site

• Act as the primary point of contact on the day of the wedding for all vendors and wedding party

• Complete coordination of wedding with multiple coordination assistants depending on the scope of the day

• Arrange for food and beverage in the bride and grooms’ suite while getting ready (paid for by couple)

• Greet and direct all on-site vendors

• Manage set-up of both the ceremony and reception sites

• Oversee all details before and during the ceremony

• Ensure correct setup of ceremony site (sound check, floral, lighting, programs, chairs, etc.)

• Ensure correct setup of cocktail hour and reception including guest book, escort/place cards, family photos, tables, chairs, linens/napkins, floral, menus, table numbers, dance floor, DJ/band staging, favors, gift table, etc.

• Placement of personal items including programs, readings, family photos, unity candle, guest book, toasting flutes, cake knife & server set, table numbers, escort/place cards, menus, favors, gifts, bride’s clutch etc.

• Wedding day photo styling – for Pinterest worthy detail shots

• Coordinate with photographer for first look photos and properly timed all other photography

• Assistance with gathering wedding party and family members for pictures as needed

• Direct ushers with seating of guests and program distribution

• Pin boutonnieres and corsages, hand out bouquets, assist with flower girl and ring bearer items

• Welcome and assist guests with any special needs or questions throughout the day

• Cue officiant, musicians, and wedding party at the ceremony

• Escort late arriving guests to available seats

• Bustle wedding gown after ceremony

• Clean up any “getting ready spaces” at the ceremony site

• Transfer any personal/décor items from ceremony to reception venue

• Oversee all symbolic/religious events during the reception

• Coordinate with the DJ or BAND to ensure smooth flow of all announcements as well as the Grand Entrance, Blessing, Toasts, Cake Cutting, Special Dances

• Distribute final payments and/or gratuities to vendors on your behalf

• Collect all personal items and prepare them for transport

• Secure cards and gifts with designated family member, hotel room or off-site location

• Decorate the honeymoon suite

• Coordinate teardown

Vendor follow-up to confirm all rentals have been returned and outstanding issues have been addressed