Signature Wedding Planning

Our Signature Wedding Planning package offers complete creative direction and styling coupled with planning and coordination for every aspect of your wedding.  Perfect for the couple who is looking for a wedding professional to guide them through the planning process and be there every step of the way.  This level of service includes complete selection and management of your entire vendor team, full wedding styling, budget and guest management, and complete wedding day coordination as detailed in the Month-Of Coordination package.  We will be here with you every step of the way from the initial planning session, to flowers and cake, to fonts and flatware and your final exit goodbye.

Wedding Planning and Preparation

  • Planning begins the moment you hire us!
  • Preliminary meeting to kick off the planning process to secure vendors, discuss design direction, create a budget outline and a general schedule of events.
  • Unlimited meeting, phone call, and email communication
  • Creation of couples’ wedding binder to include copies of all contracts and design elements
  • Complete research and selection of entire vendor team to include:
  • Ceremony & Reception Venue
  • Officiant
  • Catering
  • Photography/Videography
  • Floral
  • Lighting
  • Décor Rental and Draping Specialists
  • Ceremony
  • Musicians/Band/DJ
  • Cake/Desserts
  • Hair + Makeup
  • Stationery
  • Hotel/Transportation
  • Full access to online planning tools with comprehensive wedding checklist, budget + payment tracking, meeting calendar and timelines
  • Vendor appointment arrangement + attendance
  • Customized vendor referrals provided in all categories
  • Contract review and negotiation
  • Wedding gown & wedding party attire selection assistance
  • Rehearsal dinner, bridal luncheon and post wedding luncheon location recommendations
  • Ceremony and program outline creation
  • Ceremony and reception music guidance
  • Catering and menu selection assistance and attendance at tasting
  • Monthly progress updates with task list, budget status, timeline and vendor info
  • Wedding stationery guidance and selection to include:
  • Save the Dates
  • Invitation + RSVP
  • Escort/Place Cards
  • Menus + Table #’s
  • Programs
  • Calligraphy
  • Coordination of hotel accommodations and transportation for wedding party and guests
  • Etiquette advisement
  • Contingency plan assistance (in the event of inclement weather – rain, cold, etc.)
  • Assistance with creation and management of personal wedding website
  • Marriage license information direction

Wedding Styling

  • Initial design meeting to create an overall design direction, color palette and look/feel for the wedding day
  • Guidance and selection of wedding and tabletop design including linens/napkins, lighting, rentals, florals, etc.
  • Floral and décor meeting with mockup of floral design with final contracted florist (paid by client)
  • Floorplan diagram creation with table/seating arrangements and color coordination
  • Reception venue walk through to discuss and visualize the installation of the design elements

Budget Management

  • Develop and manage a detailed budget for all aspects of the wedding
  • Track all vendor deposits, balances, and payments due

Vendor CoordinATION

  • Act as a liaison between the vendors and the client to ensure a seamless event
  • Coordinate and confirm day-of logistics with all wedding vendors
  • Create a vendor contact list and comprehensive load-in/load-out event timeline
  • Communicate and distribute final timeline and vendor contact list to all vendors week of wedding

Guest Management

  • Negotiate room block agreements, manage hotel reservations and handle accommodation and transportation detail
  • Pick up, assemble and mail invitations.
  • Handle and track RSVP’s
  • Assemble and deliver Welcome Gifts to out-of-town guests at their hotel

Month-of preparation

  • Month-of final meetings:

Month-Of Meeting 1 – Four weeks prior to wedding date

  • Review ceremony and reception details
  • Review vendor contracts and rental orders
  • Review and proof BEO provided by catering manager
  • Discuss design & décor details and review arrangements and logistics
  • Create preliminary wedding day timeline

Month-Of Meeting 2 – Seven to 10 days prior to wedding date

  • Finalize ceremony and reception details
  • Ceremony and reception venue walk through
  • Review floor plans, table count, guest list and seating assignment
  • Review detailed day-of plans
  • Finalize day-of timeline
  • Tie up any loose ends

Wedding ceremony Rehearsal and Dinner

  • Research and setup rehearsal dinner reservations
  • Oversee wedding ceremony rehearsal
  • Collect and transport wedding items to the ceremony/reception site

WEDDING-DAY MANAGEMENT

  • Act as the primary point of contact on the day of the wedding for all vendors and wedding party
  • Complete coordination of wedding with one assistant event coordinator for up to 10 hours
  • Arrange for food and beverage in the bride and grooms’ suite while getting ready (paid for by couple)
  • Greet and direct all on-site vendors
  • Manage set-up of both the ceremony and reception sites
  • Oversee all details before and during the ceremony
  • Ensure correct setup of ceremony site (sound check, floral, lighting, programs, chairs, etc.)
  • Ensure correct setup of cocktail hour and reception (guest book, escort/place cards, family photographs, tables, chairs/chair covers, linens/napkins, floral, menus, table numbers, dance floor, DJ/band staging, favors, gift table, etc.)
  • Placement of personal items including: programs, readings, family photographs, unity candle, guest book, toasting flutes, cake knife & server set, table numbers, escort/place cards, menus, favors, gifts, bride’s clutch etc.
  • Wedding day photo styling – for Pinterest worthy detail shots
  • Coordinate with photographer for first look photos and properly timed all other photography
  • Gather wedding party and family members for pictures as needed
  • Direct ushers with seating of guests and program distribution
  • Pin boutonnieres and corsages, hand out bouquets, assist with flower girl baskets, etc.
  • Welcome and assist guests with any special needs or questions throughout the day
  • Cue officiant, musicians, and bridal party at the ceremony
  • Escort late arriving guests to available seats
  • Bustle wedding gown after ceremony
  • Clean up any “getting ready spaces” at the ceremony site
  • Transfer any personal/décor items from ceremony to reception venue
  • Oversee all symbolic/religious events during the reception
  • Coordinate with the DJ or BAND to ensure smooth flow of all announcements as well as the Grand Entrance, Blessing, Toasts, Cake Cutting, Special Dances, Bouquet/Garter Toss
  • Package the top-tier of the wedding cake for the MOB or MOH to transport and freeze
  • Distribute final payments and/or gratuities to vendors on your behalf
  • Collect all personal items and prepare them for transport
  • Secure gifts and keepsakes with designated family member, hotel room or off-site location
  • Decorate the honeymoon suite
  • Coordinate teardown

AFTER THE WEDDING

Vendor follow-up to confirm all rentals have been returned and outstanding issues have been addressed