Month Of Wedding Planning

This package is for the couple who has booked all their vendors and made all the decisions but would like a professional to step in at that final month and oversee all of the details.  We will walk you through a full review of your wedding and act as the primary point of contact with all your vendors. We review all details of your contracts, work with you to create a comprehensive timeline, and confirm the final details with your vendors in the week prior to your wedding.  We will be there for your rehearsal – and we do not leave your event until you and your guests do.  Services begin one month before your wedding.

Wedding Preparation

  • Three in-person planning meetings:

Meeting 1 – Preliminary meeting to kick off the planning process (scheduled within 2 months of wedding date)

Meeting 2 – Four weeks prior to wedding date

  • Review ceremony and reception details
  • Review vendor contracts and rental orders
  • Review and proof BEO provided by catering manager
  • Discuss design & décor details and review arrangements and logistics
  • Create preliminary wedding day timeline

Meeting 3 – Seven to 10 days prior to wedding date

  • Finalize ceremony and reception details
  • Ceremony and reception venue walk through
  • Review floor plans, table count, guest list and seating assignment
  • Review detailed day-of plans
  • Finalize day-of timeline
  • Tie up any loose ends
  • Unlimited communication related to all wedding details for the entire month prior to wedding date
  • Weekly updates of your day-of timeline and vendor confirmations
  • Online Planning Tools with custom tailored Month-Of Checklist

timeline creation & MANAGEMENT

  • Create a comprehensive and all-inclusive wedding day timeline
  • Create a condensed Bridal Party/Family schedule of events
  • Create a detailed load-in/load-out event timeline for all vendors

Vendor Coordination

  • Coordinate and confirm day-of logistics with all wedding vendors
  • Create a vendor contact list and comprehensive load-in/load-out event timeline
  • Communicate and distribute final timeline and vendor contact list to all vendors week of wedding

ceremony Rehearsal

  • Oversee wedding ceremony rehearsal
  • Collect and transport wedding items to the ceremony/reception site

Wedding-Day management

  • Act as the primary point of contact on the day of the wedding for all vendors and wedding party
  • Complete coordination of wedding with one assistant event coordinator for up to 10 hours
  • Greet and direct all on-site vendors
  • Manage set-up of both the ceremony and reception sites
  • Oversee all details before and during the ceremony
  • Ensure correct setup of ceremony site (sound check, floral, lighting, programs, chairs, etc.)
  • Ensure correct setup of cocktail hour and reception (guest book, escort/place cards, family photographs, tables, chairs/chair covers, linens/napkins, floral, menus, table numbers, dance floor, DJ/band staging, favors, gift table, etc.)
  • Placement of personal items including: programs, readings, family photographs, unity candle, guest book, toasting flutes, cake knife & server set, table numbers, escort/place cards, menus, favors, gifts, bride’s clutch etc.
  • Coordinate with photographer for first look photos and properly timed all other photography
  • Gather wedding party and family members for pictures as needed
  • Direct ushers with seating of guests and program distribution
  • Pin boutonnieres and corsages, hand out bouquets, assist with flower girl baskets, etc.
  • Welcome and assist guests with any special needs or questions throughout the day
  • Cue officiant, musicians, and bridal party at the ceremony
  • Escort late arriving guests to available seats
  • Bustle wedding gown after ceremony
  • Transfer any personal/décor items from ceremony to reception venue
  • Oversee all symbolic/religious events during the reception
  • Coordinate with the DJ or BAND to ensure smooth flow of all announcements as well as the Grand Entrance, Blessing, Toasts, Cake Cutting, Special Dances, Bouquet/Garter Toss
  • Package the top-tier of the wedding cake for the MOB or MOH to transport and freeze
  • Distribute final payments and/or gratuities to vendors on your behalf
  • Secure gifts and keepsakes with designated family member, hotel room or off-site location
  • Collect all personal items and prepare them for transport
  • Coordinate teardown

AFTER THE WEDDING

Vendor follow-up to confirm all rentals have been returned and outstanding issues have been addressed